How may we help you?

Open Outlook:

• Launch the Outlook application on your computer.

Open Automatic Replies (Out of Office):

• Click on the File tab.
• Select Automatic Replies (Out of Office).

Set Up Automatic Replies:

• In the Automatic Replies window, select Send automatic replies.
• Optionally, check the box to Send replies only during this time period and specify the start and end times.
• Type your out-of-office message in the text boxes provided for "Inside My Organization" and "Outside My Organization."

Create Rules for Automatic Replies:

• Click on the Rules... button at the bottom left of the Automatic Replies window.

Add New Rule:

• In the Automatic Reply Rules dialog box, click Add Rule.

Set Conditions:

• Specify the conditions for the rule under "When a message arrives that meets the following conditions."
• For example, you can set conditions based on who the email is from, subject keywords, or sent to (such as a specific distribution list).

Choose Actions:

• After setting conditions, specify the actions under "Perform these actions."
• Actions can include moving the message to a specific folder, forwarding the email to another person, or even deleting the message.

Set Exceptions (Optional):

• You can set exceptions to the rule by clicking Advanced and choosing exceptions (e.g., "Except if the subject contains...").

Save the Rule:

• Click OK to save the rule.
• You can create multiple rules by repeating the process.

Finalize:

• After setting up your rules, click OK to close the Automatic Reply Rules dialog box.
• Click OK in the Automatic Replies window to activate your out-of-office replies and rules.